The NCIC network is a nationwide, computerized information system established to serve all criminal justice agencies on a local, state, and Federal level. It was established in 1967 to help the criminal justice community perform its duties by providing a computerized filing system of timely, accurate, documented criminal justice information.
The NCIC System consists of the following:
The FBI, as manager of the system, is responsible for the complete operation of the NCIC computer which is located at FBI headquarters in Clarksburg, West Virginia. The NCIC is operational 24 hours a day, every day of the year.
NCIC serves criminal justice agencies in the 50 states, the District of Columbia, U.S. Territories and Canada.
The NCIC may be directly accessed through a PC or terminal by any authorized criminal justice agency with a valid Originating Agency Identifier (ORI) Code. The ORI is a nine-character code (beginning with "NY" for agencies in New York State) that identifies the agency which originated an NCIC transaction.
"NCIC 2000" refers to the recent replacement of the original
NCIC computer system. (For purposes of Secure Services, we simply refer
to "NCIC" without referencing "2000.") The enhanced
system includes new databases, such as the Sexual Offender Registry,
and has expanded capabilities such as information linking, whereby two
or more related records in the system are associated so that an inquiry
on one will retrieve them all. Also, date formats were changed to include
the full year/century (YYYYMMDD).
The NCIC maintains files of data on stolen property, certain offenders (see below), and other information which is used by law enforcement personnel (sometimes referred to as "Hot Files"). Currently, the Secure Services system only provides access to the Person Files (see below) and will NOT access or search the property files such as stolen guns, vehicles, boats, etc.
Note: NCIC and III (Interstate Identification Index) are not interchangeable terms. III is a separate computer data file (refer to the III section of this workbook), although it is certainly possible that an offender in III also has data in one of the other NCIC files.
A single request for NCIC information via Secure Services will result in a search of the following NCIC Person files:
Authorized Secure Services users may request NCIC information based upon a name search. On the Criminal Justice Repository Search screen, in the "Files to Search" box, simply check "NCIC Search." This may be done in conjunction with the request for a New York State and III name search (click "Select All" or the individual files you desire).
NCIC uses the criteria explained below in its search to determine if a candidate is returned. Name, Sex, and Date of Birth (DOB) are required fields for a name search.
Authorized Secure Services users may also request NCIC data by doing an Inquiry, if the subject's FBI Number* or Social Security Number* is known. On the Criminal Justice Repository Inquiry screen, in the section labelled "Specify the Data Segments Desired in the Response," click the "NCIC Search" box. All the NCIC Person Files will be searched. (See the Secure Services Section of this workbook for more information.)
* Required by the NCIC for an inquiry. However, if you do an NCIC inquiry in conjunction with a request for a New York State rap (click "Select All" or specify the individual files you desire), you can enter one of the other identifiers- such as NYSID Number- and DCJS will supply FBI# or SSN when it sends the request on to the NCIC.
NYS Division of Criminal Justice Services